Fleet: see where your vehicles are and when they need service
Convergence ERP Fleet is its own module and works with no jobs at all. It shows where your vehicles are, where they have been, and which one needs service next. If you also use field services, the vehicles and the jobs talk to each other.
What you get
- Live map with a trail for each vehicle
- Positions from a crew phone or from a tracker
- Vehicles with an optional driver
- Arrival and departure stamped on jobs
- Service log with reminders by date or distance
- Its own access level, separate from Services
A live map and trails
The map shows each vehicle where it is now. Open a vehicle to see its trail for the day. A vehicle has its own optional driver, so a company without crews can still keep track of who drives what. Old tracking data is cleaned up automatically, so the map stays quick and the company does not keep location data longer than it needs.
Positions from a phone or a tracker
A position can come from a crew member's phone, who presses "Start my shift" and shares the position while on shift, or from a tracker fitted to the vehicle. The tracker address accepts Traccar forwarded data, the fields a tracking app sends in the address or a form, and our own JSON, so most devices and apps work without a special adapter. A phone shares its position only during a shift.
Arrival and departure on the job
With field services, the arrival is stamped on a job when the crew's vehicle comes within 75 metres of the property, and the departure when it leaves beyond 150 metres. The office sees the real times without anybody calling, and the customer message goes to the crew whose vehicle is nearest.
Service before it breaks
Keep a service log for each vehicle: oil change, inspection, tires. Set when the next service is due, by date or by distance. The fleet agent brings up a vehicle whose service is past or close, and a new service record clears it. The same screen keeps the history, so you can see what was done and when.
Watched for you
Every half hour, the fleet agent looks through your vehicles for a service that is past or close, by date or by distance. What it finds goes on the list the main agent ranks each morning, so a vehicle due for service shows up next to the overdue invoices and the late orders instead of in a separate place you have to remember to open. The agent never does more than the person talking to it may do, and the company can turn it off, or turn off only the checks it does not want, in the settings.
Access of its own
Fleet is a separate module with its own access level. Giving someone access to Services does not give them access to the fleet, and a company can switch the module on or off for the whole site.
Questions
Do I need to buy trackers?
No. A crew member's phone can report the position while on shift. A tracker fitted to a vehicle is optional and works with the common tracking apps.
Does it track people outside of work hours?
No. A phone shares its position only during a shift that the person starts, and old tracking data is cleaned up automatically.
Can I use Fleet without the jobs module?
Yes. Fleet works with no jobs at all. When you also use field services, arrival and departure are stamped on the jobs.
How do I know a vehicle needs service?
Set the next service by date or by distance. The fleet agent flags a vehicle whose service is past or close, and recording the service clears it.
Who can see the map?
Only the people given access to the Fleet module, which is separate from the access to Services.
The other modules
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